From first call to warranty

How a Penney project works.

Eight stages, from the first phone call to the warranty. The same order on a primary bath as on a two-story addition, with more steps where the town requires them.

Updated

01The call

A short call about the house.

Shannon picks up the phone and reads every inquiry from the project form. The first conversation is short: the town, the house, what you want it to do, when you'd like to start and the budget you're comfortable with. If it's work we do, we book a walkthrough.

If it isn't, we say so on that call rather than wasting your afternoon.

When this stage is done

  • A walkthrough on the calendar
  • One person at the office who knows your project

Who you'll deal with

Shannon, client intake

02Walkthrough

We walk the house with you.

Ryan or someone from the team walks the house with you, measures, and looks at what's behind the walls where we can: the framing, the electrical service, the heating, the foundation, any sign of water.

For an addition or an ADU we also look at the lot before anything is drawn: the zoning district and setbacks, septic or sewer, wetlands nearby, a local historic district, the flood zone, and the town's energy-code tier. Those decide what can be built, not just what it costs.

When this stage is done

  • Measurements and photos of existing conditions
  • An early read on zoning, septic, wetlands and historic review

Who you'll deal with

Ryan, or someone from the team he sends

Ryan Penney, the owner, was involved in the process from start to finish—providing guidance, options, expertise, and support.

Richard GallucciGoogle review
03Design & 3D

You see it before we build it.

We draw the plan, then model the house in 3D and render the rooms photoreal, so you can walk through the kitchen or stand in the new primary suite before a wall comes down. Moving a wall in a rendering is easy. Moving it after it's framed is not.

If the structure or the town calls for stamped drawings from an engineer or an architect, we tell you here, before you're committed. More on 3D design and renderings, or browse the concept renderings.

When this stage is done

  • Floor plans and elevations
  • A 3D model and photoreal concept renderings
  • Fixture and finish selections started

He worked with us on design features and presented alternatives and options as we went through the process.

Cindy GlennonGoogle review
04Proposal

A proposal you can read line by line.

Jorge prices the job from the drawings: measured quantities, current material costs and quotes from the trades. The proposal comes back in sections, each line with its scope written out, so you can see what the framing includes, what the tile includes, and what isn't in the job.

Anything you haven't chosen yet is carried as an allowance and called out as one. Permit fees are carried as an allowance too, because the town sets them.

When this stage is done

  • A sectioned, line-item proposal
  • Every allowance named, with its amount
  • Exclusions in writing

Who you'll deal with

Jorge, estimating and preconstruction; Ryan sets the final price

Ryan is excellent at going over estimates and covering all the projected costs so there are no surprises.

Mary ConwayGoogle review
05Contract

A contract that follows Massachusetts law.

Home improvement contracts in Massachusetts are governed by M.G.L. c.142A, and ours is written to it. The scope uses the same wording as the proposal you approved. No work starts until the contract is signed and you have a copy.

M.G.L. c.142A §2 · special-order materials excepted

The deposit. State law caps it at one-third of the contract price, or the actual cost of special-order or custom materials if that's greater. Our deposit never exceeds one-third of the contract price, except where special-order materials have to be bought up front. Payments after that follow milestones written for your job.

In the contract

  • Scheduled start and substantial-completion dates
  • A detailed description of the work and materials
  • The total price and a payment schedule, every payment in dollars
  • The permits the job needs, and that we obtain them
  • Our HIC registration number and your cancellation rights where they apply
  • The warranty, in writing
06Permits

Permits and approvals, in the right order.

We pull the building permit. In Massachusetts the registered contractor should pull it: a homeowner who pulls their own may lose eligibility for the state's Guaranty Fund. Ryan holds Construction Supervisor License CS-099765, and our HIC registration is #198443.

Most renovations go straight to the building department. Additions, ADUs and coastal or historic houses often need a board first.

Town approvals that may apply before and during a project
BoardWhen it's involvedWhat it issues
Zoning board or planning boardAn addition that doesn't meet setbacks or other dimensional rules, a pre-existing nonconforming house, or a second ADU.Special permit, variance or finding, after public notice and a hearing
Conservation commissionWork within 100 feet of a wetland, in a riverfront area, or on land subject to flooding.Determination of applicability, or an Order of Conditions after a hearing
Historic district commissionExterior changes in a local historic district. Some towns also have demolition-delay bylaws.A certificate (of appropriateness, non-applicability or hardship) before a building permit can issue
Board of healthA house on septic where the bedroom count goes up, including a new ADU (Title 5).Septic review, and a disposal system permit if the system changes
Building departmentEvery addition, ADU and structural renovation.Building permit, inspections, and a certificate of occupancy where required

Which of these apply depends on the house and the lot. Hearing schedules and local bylaws vary, so we check with the town for every job.

When this stage is done

  • Building permit posted on site
  • Any board approvals the house needs, before work that depends on them
07Build

One project manager, one line of record.

Bill runs your project: the schedule, the trades, the job budget, and your questions. Howie leads the field day to day. Licensed electricians and plumbers do the licensed work, and the building inspector checks the work at each stage the permit calls for.

You get a private online portal with the schedule, daily job-site photos, financials and selections, and a today at your home card that says what's happening in the house that day. Decisions go by email so there's a written record. If something changes in scope or price, it's a written change order, priced and signed before the work is done.

Client portal · schematic

When this stage is done

  • Daily photos and an up-to-date schedule in the portal
  • Every change order in writing
  • Inspections passed as the work goes

Who you'll deal with

Bill, project manager; Howie, field lead

Communication was exceptional throughout the entire project—I received daily updates and always knew what to expect next.

jessica schenkelGoogle review
08Closeout

Closeout, and the year after.

Final inspections with the building department, and a certificate of occupancy where the work needs one. Then we walk the house with you, list anything that isn't right, and finish it. The final invoice reconciles every allowance and change order against the contract.

The contract warrants our workmanship for one year from substantial completion.

When this stage is done

  • Final inspection and sign-off
  • Punch list walked and finished
  • 1-year workmanship warranty, from substantial completion

Who you'll deal with

Bill and Ryan

Ryan had his painting contractor return after the project was completed to touch up any spots missed or damaged.

Jack McNamaraGoogle review

Questions

What people ask before they sign.

How much is the deposit?

Massachusetts law (M.G.L. c.142A) caps a home improvement deposit at one-third of the contract price, or the actual cost of special-order or custom materials if that's greater. Our deposit never exceeds one-third of the contract price, except for special-order materials. Every later payment is listed in dollars in the contract's payment schedule.

What is an allowance in a construction proposal?

A budget line for something not chosen yet, like tile, fixtures, appliances or the permit fee. The proposal states the amount. When the actual cost is known it's reconciled: if it comes in under, you're credited the difference; if it comes in over, the difference is added. Both are documented by written change order.

Who pulls the building permit?

We do. In Massachusetts the registered contractor should pull the permit; a homeowner who pulls it may lose eligibility for the state Guaranty Fund. Our HIC registration is #198443 and Ryan's Construction Supervisor License is CS-099765. You can check both with the state before you sign.

How will I know what's happening during construction?

Bill, your project manager, is your point of contact. You also get a private online portal with the schedule, daily job-site photos, financials and selections, plus a card showing what's happening at your home that day. Decisions and changes are confirmed by email so there's a written record.

What happens if we change something halfway through?

It becomes a written change order: the new scope, the price difference and any schedule effect, signed before the work is done. The final invoice reconciles every change order and allowance against the contract, so nothing appears at the end that you haven't already seen.

Stage one is a phone call.

Tell us about the house and the town. If it's work we do, we'll set up the walkthrough.